Administrative Coordinator (CR2134)
McGill University - Human Resources
POSITION COVERED BY THE MUNACA-PSAC BARGAINING UNIT
Position Title:
Administrative Coordinator (PED 00034, DD009J, Level 009J)
Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit's operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit activities. Responsible for documents and files of the unit. Maintains computerized information systems.
Major Duties & Responsibilities:
- Acts as resource person regarding the unit's policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate resource persons to obtain and provide information on diverse and complex issues.
- Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, and annual reports. Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy. Takes notes and types various documents such as correspondence, reports, memos. Signs certain documents.
- Maintains supervisor's agenda. Sets up appointments, reminds supervisor of appointments and organizes schedule according to priorities.
- Provides information to callers and visitors. Determines reason for call or visit and prepares necessary documents. Directs callers and visitors to appropriate resource persons. Assesses need for intervention of other resource persons and arranges appointments as necessary.
- Schedules meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.
- Coordinates arrangements for events such as symposia and conferences. Makes travel arrangements.
Education & Experience:
DEP (Secretarial/Office Systems)
Four (4) years related experience
Other Qualifying Skills And/Or Abilities:
Demonstrated ability to build constructive work relationships with all stakeholders, within and external to the unit. Must be client focused and service oriented. Strong problem solving, diplomacy, and organizational skills. Demonstrated ability to prioritize and to meet daily, weekly, and monthly deadlines. Excellent oral and written communication skills with proven ability to write and edit correspondence and reports using appropriate spelling, grammar, and punctuation. Demonstrated ability to clearly transmit and receive information both verbally and in writing. Strong research experience, excellent attention to detail, and ability to multi-task and deliver projects and assignments on time. Demonstrated interest in office administration and ability to set up office procedures and systems. Proven background using software, including word processing, spreadsheets, databases, presentations software, and social media and databases (Banner). English and French (spoken and written).
Reference Number:
15-1018/CR2134Supervisor's Title:
Director, School of Physical and Occupational TherapySalary Scale:
$21.73 /h - $29.98 /hFaculty/Unit:
Faculty of Medicine, School of Physical and Occupational TherapyPosition Type:
Full-TimeHours Per Week:
33.75Additional Information:
How To Apply:
Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now. Click on “APPLY NOW” and clearly indicate the reference number.
