Coordinator, Academic and Non Academic Processes, Post Graduate Medical Education

Department: Post Graduate Medical Education (PGME)

FTE: 1.0

Status: Permanent

Competition No.:  15634-M

Salary Information: The salary range is $59,517 to $92,966 (Specialist/Professional, Phase 2) per annum. The starting salary will be commensurate with education and experience.

Primary Purpose: The Coordinator, Academic and Non–Academic Processes supports the Associate Dean, Postgraduate Medical Education.  Provides leadership, direction, mentorship and expertise related to resident assessment processes. Collaboratively develops and implements related policies, systems, processes and procedures; conducting research and analysis.  Has discretion and independence in determining how to achieve accountabilities associated with the position. Assists in achieving the academic mission of postgraduate medical education; provides guidance and advice to training programs; oversees processes associated with resident academic difficulties; maintains collaborative relationships with internal and external agencies to assist with informed decision making or in making recommendations to college administration. 

Nature of Work: The Coordinator reports to and supports and provides high level support to the Associate Dean, Postgraduate Medical Education regarding residents in academic difficulty. The Associate Dean occupies the position on a part-time basis so the Coordinator must be able to analyze situations, act independently, triage when required and ensure adequate resolution. Under the direction of the Associate Dean, this position has significant autonomy in developing effective and efficient processes/policies and exercises discretionary decision making related to residents in academic difficulty, including a significant amount of liaising with University legal counsel. This is a complex position requiring initiative, judgment, communication, interactions and collaborative relationships both internally and externally. The work is high volume requiring the ability to work under pressure in a fast paced environment. Concentration is required to deal with extensive and detailed information. The position hosts a broad range of responsibilities with constant competing deadlines and the necessity to meet deadlines imposed by internal and external requirements. Establishes and maintains the level of professional relationships that support exceptional collaboration and problem solving. Builds working relationships with various stakeholders including students, faculty, staff, departmental, collegial and university units and broad range of external agencies. Collaboration and interaction with external agencies include:

• Saskatchewan Ministry of Health
• Provincial health regions/authorities
• Accreditation agencies (Royal College of Physicians and Surgeons of Canada; College of Family Physicians of Canada)
• Canadian Resident Matching Service
• Saskatchewan Medical Association
• College of Physicians and Surgeons of Saskatchewan
• Canadian Medical Protective Association
• Medical Council of Canada

Accountabilities: The position is accountable for participating in and evaluating the established vision/goals and policies of the unit, determining how to appropriately use the available resources in order to achieve the established goals, overseeing implementation and management of actions, and applying broad expertise to a broad range of accountabilities.

• Engage in and provide support to the Associate Dean, PGME with strategic planning and process development relating to residents in academic difficulty, including legal aspects.
• Provide guidance, instruction, counsel and analysis to residents, program directors, faculty members, administrative units and college deanery regarding interpretation and application of processes relating to resident assessment outcomes such as suspensions, dismissals and appeals.
• Operational management and tracking to ensure timelines are met, processes followed, and timely follow-up for residents in difficulty.
• Operational management of resident appeals and investigation processes.  Provide guidance and advice to relevant committees related to established policies and processes, as well as legal aspects of the processes.
• Establish/maintain relationships and partnerships as needed for mutual exchange of information to ensure strategic messages and goals are appropriately communicated to key stakeholders (University, provincial and national).
• Prepare information involving potential, ongoing or concluded litigation or legal liability matters pertaining to Postgraduate Medical Education for reporting purposes to the University of Saskatchewan.  Verify invoicing related to legal matters to finance unit as required.
• Participation in/membership of various PGME related committees.

Qualifications
Education: A law degree and/or applicable university post-secondary degree. Paralegal or legal office management would be an asset. Equivalent combination of education and experience will be considered.  

Experience: Minimum of 3 years of directly-related experience, preferably in an academic setting. Equivalent combination of education and experience will be considered

Skills: Demonstrated professional maturity, judgment, decisiveness, and conflict resolution; ability to take initiative, facilitate change and be self-directed; strong evidence of relationship-building, ability to work collaboratively, with polished presentation, written and verbal communication skills; strong facilitation and organizational skills; energetic, highly motivated, demonstrating leadership in a flexible and collaborative manner; demonstrated ability to think and act systematically and strategically while exercising diplomacy and creativity in resolving issues; proven ability to negotiate mutually beneficial solutions; demonstrated ability to make evidence-based decisions with a commitment to quality; proven ability thrive in a challenging, dynamic, complex environment and to manage multiple projects concurrently; proven proficiency with computer applications including word processing, spreadsheets and data management software programs.

This position is in scope of the Administrative and Supervisory Personnel Association.

Applications will be accepted until filled.

Inquiries regarding this position can be directed to Shelley Christianson at 306-966-2498.  

Be sure to apply online as emailed applications will not be accepted.